For many businesses, operating an open stores policy is deemed to be the best way of ensuring staff have the required equipment to do their job. However, when using manual counting and logging processes, it is incredibly difficult to manage how many pairs of gloves, boots or hi-vis jackets have been issued, whether they are fit for purpose and equally whether they suitably fit the individual wearing them.

While free access may seem like the best solution in providing employees with their PPE equipment and materials, in reality it presents a number of issues:
1. When freely available, people have a tendency to take more than they need as part of a ‘just in case’ scenario
2. Loss of productivity as individuals leave their role to go in search of equipment
3. No reliable documenting process – resulting in no trackable usage patterns or, traceability
4. Businesses are dependent on manual counting processes leaving room for human error

Dispensing PPE – a potential solution
Designed for dispensing PPE and other consumable items, automated vending technologies bring a wealth of opportunity to businesses by providing 24/7 access and availability to PPE and other critical items and helping to improve control and accountability throughout an organisation.

Through the simple introduction of automated dispensing processes for example, a business is able to document if and when each and every individual within an organisation collects a new piece of equipment. Time can be reduced in the search for relevant and suitable equipment, materials and supplies as access to the vending machine is controlled by the individual’s key card or a fob. Every Apex device is an internet device controlled by the Trajectory Cloud which stores the individual’s job and health and safety requirements. With the ability to log items being dispensed, intelligent automated dispensing solutions can automatically generate time and date stamped documentation – providing the employer with a clear and auditable trail of their fulfilment of legal safety requirements.

With the ability to log transactions, automated dispensing technology also provides a solution to stock replenishment issues, sending automated stock alerts and re-order notifications to suppliers, which eliminate out of stock conditions and emergency orders. As inventory quantities are maintained by the Trajectory Cloud in real time once the system has been configured there is no risk of running out of stock or ordering the wrong equipment, which in turn helps to maintain productivity and safety while reducing the costs associated with latency, ordering incorrect or last-minute supplies.

Apex Supply Chain Technologies is the only automated dispensing technology provider to date that is powered by Trajectory Cloud. These simple and elegant Connect n’ Go systems plug into a standard electrical socket, connect to the Internet via Ethernet cable, Wi-Fi or cellular connection and are ready to go. The Apex proprietary Trajectory Cloud platform provides 24/7 visibility, alerts and reporting through a browser, anytime, anywhere, allowing businesses to improve productivity, visibility, reliability and accessibility of stock and mission critical supplies and materials as well as track usage patterns and trends.

Boosting employee accountability and reducing costs are two more benefits that automated dispensing technologies and solutions can bring to the industrial working environment. Indeed, with many businesses seeking to reduce the unnecessary usage of materials – the implementation of automated dispensing solutions will help to avoid hoarding and unnecessary waste, as well as largely eliminate the need for back-up inventory. In fact, it is not uncommon to see a usage reduction of up to 30% and inventory reduction as much as 50% as a result.

Needless to say, without the effective control and management of assets, initiatives to help improve productivity and reduce costs cannot be fully realised. Automated dispensing technology is one proven solution that can help businesses to not only minimise downtime and eliminate stock-outs, but also perhaps more importantly, maintain the safety of operations and improve the accountability of a company’s health and safety policy in the process.

18th April 2016